The following requirements (okay…requests) will help to ensure that your participants experience the best presentation possible!
(To download the A/V requirements in PDF format, click here.)
Audio
- Wireless lavaliere microphone
- Wireless handheld microphone, on different channel than lav mic
- Audio feed from Kaushal’s Mac laptop (1/8 inch mini plug)
PLEASE NOTE: THESE THREE AUDIO SOURCES ALL NEED TO BE PLUGGED INTO THE HOUSE AUDIO SYSTEM. THIS MAY REQUIRE A SEPARATE AUDIO MIXER. PLEASE COORDINATE THIS WITH YOUR A/V CONTACT.
Video
- LCD projector to accommodate a Mac laptop (Kaushal will provide both the laptop and the adapter cables—VGA, HDMI, and DVI—that will connect his laptop to any modern LCD projector, as well as a wireless remote to control the Mac)
- AC power for Kaushal’s computer
- Screen, with top extended as high as possible
Staging
- A/V table on stage for computer and small props (Kaushal must be able to see his computer during his presentation. This may necessitate a longer cable between the computer and the projector. PLEASE make sure your A/V contact is aware of this!)
- If not using rounds, and if possible, please arrange seats in a semi-circular or chevron pattern (audiences respond better when they can see each other)
- Lectern removed or placed to the side of the stage
- Ideally, distance from stage to first row of seats/tables should be no more than 10 feet
- House lights should be at full intensity (people tend to laugh and listen more in bright light)
- If possible, screen should be placed to the right side of the stage, from the audience’s perspective. (This puts your speaker at the center of the program, rather than the graphics.)
- Stage riser (ideal height is 6″-12″ for audiences of up to 200 people; 12″-24″ for audiences greater than 200). Please allow enough staging area for Kaushal to bring up to four audience members onto the stage
- Two bottles of room temperature, non-carbonated water on side table
Thank you for your attention to these details. They really do make a difference!
(To download the A/V requirements in PDF format, click here.)